Rules of Internal Assessments


All work must be handed in on time. Extensions will only be granted by the NCEA Co-ordinator, Mr Jackson, through formal application.   A ‘Request for Time Extension or Date Change for Assessed Work’ form is available from Mrs Sutherland (Secretary for the Deputy Headmasters) or from Mr Jackson, or can be printed by selecting the link below:

Change of Assessment Date Form or Missed Assessment Form

All completed forms must be returned to Mr Jackson.


Students can appeal any grade that they receive.  An Appeal Form can be collected from either Mr Jackson or Mrs Sutherland, or can be printed by selecting the link below:

Assessment Appeal Form

If a student wants to appeal a grade, he is advised to discuss this with his teacher.  As part of the appeal process, he will need to explain why he thinks the work is at the next grade, e.g. it is worth a Merit instead of an Achieved.  The appeal process means that the work will be marked by a different teacher who has expertise in that standard at that level.

Unexpected Absence:

If the absence is unexpected, as in an illness, application must be made within 5 school days after the assessment date. Approval for extensions will be given for illness (with a doctor’s certificate) or family bereavement.

School-sanctioned sports and cultural trips:

School-sanctioned sports and cultural trips, as well as trips with provincial and national teams, need to be applied for at least 5 days before the event. If the student is involved in a national or provincial sports trip part of the process of gaining an extension will be completing the correct leave application forms.

Late work will not be accepted by the teacher unless the above procedure has been completed.

Further Assessment Opportunities:

Students assessed using internal Achievement Standards or Unit Standards have one further assessment opportunity in selected Standards, where they have gained “Not Achieved”. This will only happen if it is practical and possible to do so.

The Achievement/Unit Standards that are available for reassessment will be indicated at the start of the year on the assessment schedule issued by each department.

Students who do not sit the first assessment and do not have an acceptable excuse for their absence will not be permitted further assessment opportunities.

When are examinations held?

Examinations are held in November to December. Mid year and end of year ‘practice’ examinations will form part of the Westlake Boys’ High School assessment system. These exams form a significant part of any compassionate consideration needed if a student is unwell during the final NCEA external exams.

Will your Qualifications be accepted?

Entrance to university by NCEA has been approved by the NZ Vice-Chancellors’ Committee (NZVCC).

External Exams:

A number of Standards are assessed ‘externally’ – in other words, not by your teachers. A few of these (Technology, Visual Arts
and Graphics) require you to submit a folio or collection of work. Most, however, have an exam to be sat at the end of the school year. These exams are written and marked by teachers contracted to NZQA for that purpose.

All candidates for a Standard will sit the same exam at the same time wherever they are. All their scripts will be marked to the same standard.

Papers are personalised:

When you arrive at your exam room you will find a pack with the exam papers for the Standards you are sitting waiting for you. While you and the person beside you may both be sitting the Level 1 English exam, you may not have exactly the same papers. This is because you may be entered for a slightly different group of Standards from your neighbour.

However, you will each have a pack of papers, each of which have your name and number on them and a bar-code. These allow your answer-script to be tracked and your marks accurately recorded against your name. While you may have a number of papers to work through in the exam, there will only be one paper for each Standard.

External Examinations – Rules:

By entering for NZQA exams you have agreed to obey all the exam rules and procedures and comply with the decisions of NZQA.

  • You must not be dishonest or break the rules in any way.
  • You must listen to and follow the instructions of the supervisor.
  • take any blank or refill paper, correcting fluid, books, written notes or electronic notes into the exam room.
  • take English dictionaries, foreign dictionaries, Te Reo dictionaries or translators into any exams.
  • talk to, communicate with, or do anything to disturb other candidates during the exam.
  • copy from another candidate’s work.
  • write to the marker or write in the part of the answer booklet  ‘For assessor’s use only’.
  • take cellphones or pagers into the exams.
  • take any electronic devices except approved calculators into the exam room.
  • try to leave the exam room within the first 45 or the last 15 minutes of the exam.

Only Information Management candidates are allowed to use an English dictionary.

If you break any rules the Qualifications Authority may cancel your results.


Arrive early – at least 20 minutes before the exam starts. Find out which is your exam room.

If you are more than 30 minutes late you will NOT be able to enter the exam room.

In the exam room:

  • Sit at the desk where you are told to sit;
  • Check all the answer booklets have your NSN and Exam Code on them and are listed on your Admission Slip;
  • When you are told , check that all the pages in each exam paper are printed correctly;
  • If you have any problems put up your hand up;
  • You cannot leave the exam room in the first 45 minutes or the last 15 minutes of the exam;
  • If you leave the exam early you are not allowed to return;
  • You must not take your answer booklets out of the exam room.
  • Follow all the instructions on the front cover of the exams;
  • Use only black or blue pen;
  • Do not use red or green pens because these are used by the markers;
  • Do not write in pencil unless instructed to do so. Work in pencil will not be looked at if you apply for a review or reconsideration;
  • Write neatly so the marker can read your answers;
  • All work that is not to be marked must be clearly crossed out;
  • Do not use correcting fluid (Twink) in your answer booklets because they will not be looked at if you apply for a review or reconsideration;
  • Extra paper will only be provided if the answer booklet is filled up.
  • You have to take your own equipment such as pens, pencils, calculator and eraser to the exams.
  • Do not bring any blank or refill paper. You may not borrow equipment from someone else during the exam.

For some subjects you will need special materials:

For details of special materials check the assessment specifications on the NZQA website.

YOU are responsible for taking the correct equipment to the exam and making sure that it is working.

All work for these standards must have your NSN printed on the top right-hand corner of each page. Any pages sent for marking without a printed NSN will not be marked.

Staple all work for each separate standard carefully in the top left-hand corner. Place the work for each standard in the plastic bag provided and fold closed.


You may take an approved calculator into the examination room for subjects where you have used a calculator during the year. Calculators must be silent, handheld, non-printing and work from their own power.

You cannot keep notes or routines in the memory of calculators. Teachers will clear calculator memories before you enter the exam room.

  • Stop writing and add nothing more when the supervisor tells you the exam has ended;
  • Follow the instructions of the supervisor;
  • Label any extra pages used and put them with the answer booklet for the Standard into the plastic bag provided
    and fold closed;
  • You can keep resource booklets and separate question booklets. Hand in combined question and answer booklets;
  • Hand in everything else to the supervisor;
  • Take from the exam room the equipment you brought in.
YOU must make sure that all material that you want marked is handed to the supervisor before you leave.

Streaming and Reclassification

The aim of the 3rd Form mid year reclassification exams is to

  • Ensure that each student is placed in the correct band of classes.
  • Give an opportunity for students to improve if they felt that the initial entrance tests results did not reflect their true ability level.
  • Prepare students for the “Westlake Way” where “PERSONAL EXCELLENCE” in academic work is a priority.
  • Prepare students for the examination system that they will meet in years to come.

How do I know what stream my son is in?

  • For 3rd and 4th Form students the student’s individual timetable has the Band of class on the timetable.
  • The band is printed on the school report at mid year and end of year. The report will give the student’s overall class ranking at the start of the year, as a result of the mid year examinations, and finally in the end of year examinations.

What is the order of the streaming?

3A1 is top class in the 3rd Form

3A2 is the second class in the 3rd Form

3A3 is the third class in the 3rd Form

3A4 is the fourth class in the 3rd Form

3A5 is the fifth class in the 3rd Form

3B1 is the sixth class in the 3rd Form

3B2 is the seventh class in the 3rd Form

3B3 is the eighth class in the 3rd Form

3B4 is the ninth class in the 3rd Form

3B5 is the tenth class in the 3rd Form

3C1 is the eleventh class in the 3rd Form

3C2 is the twelfth class in the 3rd Form

3C3 is the thirteenth class in the 3rd Form

3C4 is the fourteenth class in the 3rd Form

3C5 is the fifteenth class in the 3rd Form

Each class has approximately 30 students in it.

What does a Westlake Reclassification (mid year) report include?

The mid year report will give the percentage exam mark, the median for that subject, the rank of the student in that subject, and an effort grade. The report will also include the initial streamed class students were placed in, and where they now rank as a result of the mid year examinations.

What subjects count towards the “Final Mark”?

The report marks for English, Mathematics, Science, Social Studies and your son’s language option(s) are used to give the overall rank mark.

The mid-year examinations also count towards class placement in the 4th Form.

Class placement in the 4th Form is based on the following:

  • 33% of the mid year 3rd Form report mark
  • 67% on the end of year 3rd Form report mark

The report mark is a combination of common tests, assignments and examinations. The percentage contribution of each of these elements varies from subject to subject. Please check your son’s course outline which was issued at the start of the year for full details.

How are the classes organised?

Within each band there are a number of different classes.

Each subject within each band is on at exactly the same time. This allows students to study at an appropriate ability level
within that subject.

Any combination within that band of classes is possible.

Example 1:

For example if a student scores a combined total of marks that place him in the A Band, he could be in the

1st class for Mathematics in A Band

3rd class for English

4th class for Science in A Band

2nd class for Social Studies in A Band

Any combination is possible within these classes, the only criterion considered being the ability level within each subject area.

Example 2:

If the student is in Band B it is possible for him to study in the

4th class for Mathematics in B Band

7th class for English

1st class for Science in B Band

2nd class for Social Studies in B Band

Example 3:

If the student is in Band C it is possible for him to study at a level in any subject that matches his peers if his academic performance allows this to occur.

For example if a student scores a combined total of marks that place him in the C Band he could be in the

4th class for Mathematics in the C Band

10th class for English

1st class for Science in C Band

2nd class for Social Studies in C Band

In English all classes are on at the same time, which means any combination of English courses is possible so a student in the Form 3 A Band could be getting the assistance he needs in the appropriate English class.
The table below gives the full timetable organisation of classes at 3rd Form level

The subject Codes are:

3ENX English at an advanced level 3ENG English at 3rd Form (Year 9) level
3MAX Mathematics at an advanced level 3MAT Mathematics at 3rd Form (Year 9) level
3SCX Science at an advanced level 3SCI Science at 3rd Form (Year 9) level
3SSX Social Studies at an advanced level 3SST Social Studies at 3rd Form (Year 9) level

An extra class in Maths and English is placed in the timetable to lower the class sizes in Maths and English, and to assist students achieve numeracy and literacy requirements.

Band Subject
A 3ENX 1 3MAX 1 3SCX 1 3SSX 1
A 3ENG 1 3MAT 1 3SCI 1 3SST 1
A 3ENG 2 3MAT 2 3SCI 2 3SST 2
A 3ENG 3 3MAT 3 3SCI 3 3SST 3
A 3ENG 4 3MAT 4 3SCI 4 3SST 4
B 3ENG 5 3MAT 1 3SCI 1 3SST 1
B 3ENG 6 3MAT 2 3SCI 2 3SST 2
B 3ENG 7 3MAT 3 3SCI 3 3SST 3
B 3ENG 8 3MAT 4 3SCI 4 3SST 4
B 3ENG 9 3MAT 5 3SCI 5 3SST 5
C 3ENG 10 3MAT 1 3SCI 1 3SST 1
C 3ENG 11 3MAT 2 3SCI 2 3SST 2
C 3ENG 12 3MAT 3 3SCI 3 3SST 3
C 3ENG 13 3MAT 4 3SCI 4 3SST 4
C 3ENG 14 3MAT 5 3SCI 5 3SST 5
3ENG 15

What is the Academic Institute?

If the student has a high level of academic ability he can be placed in the Academic Institute. These classes are coded with an X at the end of the subject code for example 3ENX. These classes receive extension work beyond what is the norm in the A Band classes. The Academic Institute occurs in two distinct areas (a) Mathematics and Science (b) Social Studies and English. It is possible to be part of the Academic Institute in all four subjects listed previously.